Voucher Processing Menu

Posted by admin on November 25th, 2009 at 04:08pm

Voucher Processing Menu

1. Introduction
2. Input offset plug
3. Sign in charge plug
4. Sign the payment voucher
5. Voucher List
6. Voucher Order and Final Update
7. Account Control Totals

Introduction

Voucher Processing Menu and enter to process the journal voucher to book their various operations on a chip allows you to make the program includes options. The company and the company’s account after the date of the definition of the plan, most will use the program throughout the year include options in this menu.

This book is the “plug substance”, “plug the pen” and “plug movement” is used as synonymous expressions. These are the “wages substance” and should not be confused. “Article of temporary employment” is a chip, “plug Article” is a line in the plug.

Voucher Transactions,
Deduction, collection, saving of the payment voucher.

Voucher List,
You enter the number or date order of receipt, itemized receipt from the screen or printer.

Ordering chips + final fixes
You enter receipts into date order and picture books (temporary employment, Kebir, safe, etc.) before printing final upgrading of records.

Account Totals Control,
Accounts to calculate the total availability of the chips were scanned again.

Input offset plug

Basis of accounting transactions are journal voucher, book jobs for all entries will be saved as a plug. Basically, the General Accounting program is a kind of journal voucher: offset plug. Deduction receipt, accounting and the bills of interest (the cost of goods or bills), collection receipts, payment receipts, bank receipts, accruals (taxes, workers’ wages, rent) all such documents to the accounts of the book and is used for processing. The other two (collections and the payment receipts) of the offset customized chips will be made by halidir.Mahsup chips are selected and the selected accounts to accounts payables or receivables amounts are entered. In the other two only debt (the payment voucher), or only receive (charge slip) can be entered, depending on the type of chips automatically receive cash account are or will be charged.

Voucher Type
In this area, offset preference before [F10] button, the voucher entry screen, select your design, you can change the plug No’sunu Definition. Here you will enter the Voucher Description No Parameters Identification Process menu option list, select a chip by using the accounting definition is the number you’ve made.
Entered into on or before a new type of chip can be replaced. If the voucher movement is appropriate, offset Study plug / plug the payment, collection / receipt of the payment to offset the plug can turn.

Voucher Number
To save this number is the sequence number will be given to the journal article. One by one, starting by increasing the chips being written. Accordingly, within the fiscal year entered first plug number “1″ is (usually “1″ numbered chips from the previous fiscal year period when landing Fi?i’dir created.) The program automatically save the values brought you last plug number “1″ increase has been obtained is a number . You can write the number you want here.

Plug in a sense of numbers is only temporary. Yet in this menu the Order and Final Update option when you run the plug plug numbers may change.

Latest from the number of chips you enter the next number to be automatically brought here [F2] you can press.

No part of the plug into the existing plug one of the means of entering information that will plug.

One of the existing plug a new plug after being called to enter the submenu [Register] or [Cancel] should be selected. When there is information on the screen before the plug is not used as an ID chip ID chip ID is entered the program applies the change process.

The plug is made of sub-menu to copy it to another number.

Previously saved after making changes in a chip [Cancel] to abandon the changes and can keep the chips in the first.

Integrated chips movements in cases of accounting to be changed, the screen “Change can not be integrated chips Movement” warning appears. However, if you want to make changes out this message when [Tab] key can make changes by pressing. However, the current stock-chips wiped it again from the plug-Invoice is created, the changes will disappear and return to the original state of the plug should not be forgotten.

Voucher Date
This field records the date, type of journal voucher. The program automatically puts the current date. If any documents (eg invoices) are recorded as a separate journal voucher, you can write the history of documents here.

The last date of receipt of the written record dates to an earlier date might be. For example, “88″ number of chips on “18 July”, the “89″ number of chips on “15 July” can. However, using Voucher Order and Final Update option from the records before certain dates not enter the plug. For example, “17 July” to sort the chips on and as of this date, accurate records, “15 July”, dated not enter a new chip.

Department Branch
This area of the chips belong to which department or branch that is entered.

Branch departments to follow the parameters you have said no, you can not enter information into these fields. The upper part of the information to plug into PgDown ESC key part of the movement can go tu?uylada submenu.

Entering a plug of Articles

After entering the title of the chips, the order comes to be written in pencil in the plug. You can enter any number of chips in an article. Select an account in the plug substances or whether the debt amount will be entered as is.

Account Code
Action in this field, enter the account number. Account [F1] key to call the Plan Account can also choose from the window. Select a sub-account to the account you should not have any. Nothing without [Enter] to press the upper row of the information in the case automatically goes here.

Account Name
The name of the account you have selected after selecting the account code automatically income.

Debt, Debt
Choose one of these areas into the account, type the amount will be processed. The program first as a field where debt income, if the receivables are going to enter the [Enter] button and go to the Claims area. [F3] key with the balance plug, [F4] key with the balance of the account (if that section if appropriate) are performed. [LnDn] or [Tab] key to the bottom of the screen when you move the cursor. Here K.D.V. preference can be with or without the money. In these areas, [F1] button to open the account in the Plan can provide the window. [F8] button in the window by pressing the Enter the amount of foreign currency exchange rates and movements can be recorded. Each row different currencies and / or set up you can enter. Calculations are made on the basis of movement in all reports.

Document No
Documents related to this area of chips (such as billing), enter the number. Alan is not a blank receipt form (A) and Form (B) are shown. In this area, you can use special keys are as follows:
[F2] Prev. The document number will bring up a top line.
[F3] Next. A top line automatically an increase in the number of documents.

T (Document Type)
This area of the type of documents (Buying Ft., Sales, Ft., Collection Mak., Payment Mak., Transaction Mak.) Enter. Buying invoices, sales invoices and transaction details may be given a receipt document with the space key. This is particularly important returned marked bills. Because these bills Form (A) and (B) is not taken into account.

Document Date
This field, enter the date of the document. Document number is entered automatically on the program brings. If you want you can make changes.

Current Account
This field, enter the current account of the document belongs. Account [F1] key to call the window you can choose from. Document no space is left blank in this field does not.

This part can not be empty in buying and selling bills, receipts can be left blank in.

Motion Note
And the number of documents which belong to the current account that comes automatically. Apart from this explanation can be entered. Nothing without [Enter] to press the upper row of the information in the case automatically goes here. Width of this area, plug in the definition (the Parameters menu option in the list in the Identification Process) 50 less than defining the status column in the [F6] key input can be done by pressing in the window.

Amount
This field identifies the account if you choose to input quantity (E / N)? question [E] you have to screen out the answer, otherwise not visible at all. If you are buying or selling a property enter invoice, here in question was taken or how many units were sold, type of goods.

Chart of accounts to the amount of card stock column marked and entered in the accounts unit can be empty.

All the information in the article as described above, the plug at the bottom of the screen after you enter the correct information mu (E / N)? question appears. This question [E] Once you have answered with [Esc] button to save the chip can be.

You enter at the bottom of the screen for substance; account code, process description and amount of debt and receivables are shown. You enter each item, top to bottom beginning be ranked, will be moved up one line on the screen is filled. This section at the bottom of all articles that you enter the plug created with a total outstanding balance of loans and receivables are included.

Note: Information Is Correct (Y / N)? question Parameters Parameters menu option in the company located in the plug to the question of the problem [E] out you have entered. Otherwise, the next time you enter items directly to accept late materials will be entered.

Recording chip

After entering all the chips items, while the Account Code digits [Esc] when you press submenu is reached. Bright line at the bottom of the screen shown on the receipt in this sub-menu of related operations are to be saved.

Note: If the plug without any movement [Esc] key if you press the sub-menu, not to return to the upper plug Transactions Menu. So you can not save a blank chip. If you want to leave the way free chips can do this by changing the plug number.

Command and they see the sub-menu functions are described below. To select any command in this menu, shown at the beginning of uppercase letters, press.

[T] Abandonment. You can exit without saving the changes you’ve made chips.

[Y] YazKay?t. This command is entered, you plug the printer can use to print and save files. Companies in the parameter “Plug Casting Type” question [to ask], or when you answer in the form of the cursor over this option [F1] key when you press, will be casting can select the document type and design. When you select the files are written before the command, then the printer <… > Are you ready (Y / N)? question appears. This question [E] and the reply slip is poured from the printer.

[K] Save. The files you enter this command, the plug (Notebook) that are used to record. When you select the command is saved directly to the plug and cleaned the next screen, you can plug into the plug No area will be returned. Some of the chips in the plug long recording, in files, depending on the load process, it may take a few seconds. In order to save the receipt you entered imbalance not chip, that is, debts and receivables should be equal to the total.

[C] User Information. Chip by the user in which the date and time is saved and most recently made changes to the plug which users with information that is the area.

[2] Type of the plug. None of the chips, Opened, Balance Sheet, Closing, being marked as provide Inflation Adjustment. The main benefit of this option of opening and closing the plug is to prevent corruption reports related to account balance. Because this ticket is saved Closing plug formed in the materials balance accounts are reset, as a result you get some sense of the reports are not accepted. In this way, marking the program does not take into account the report on these chips and allows you to receive an accurate report.

After selecting the plug type is entered in the new chips, the chips have a 0 in total loans and receivables will be replaced. A plug type of previously recorded can not be changed.

[B] Number of Movements. Indicates how many items in the plug movement.

[A] Information Note. Plug at the bottom of the explanation. Operations and Treasurer of the plug molding warrant accrual, description of the 2nd line information “Document Editing Reason” field is being written.

[5] Case Note. Charged, the case description of the payment voucher.

[6] Cash Account. Charged, the payment receipt for the cash account.

[.] Reference Date. As of the date first entered the plug can be changed by gelir.Kullan?c?. Report on the separation by giving the reference can be cast. Export and Import operations are used as filters.

[L] voucher copy. Different from the chip number with the same features as other plug forming a plug.

[U] Mirroring. The above description describes how the plug was reflection. Here, in accordance with the definition of the reflection process of building the chips are made. Deducted from the sub-menu reflection process chip is selected. Projection screen comes in the box asking id [F1] key from the pop-up window which came on the reflection process to do seçilir.Seçimin [Enter] key after pressing the plug Reproductive? Yes / No option income. [Yes] After selecting the program is created by mirroring the plug.

[P] Cancel. You enter the plug stop recording, you can cancel this command by using. After you select the command in the bottom line is Canceled Are Stable (Y / N)? question appears. [E] with the information you enter answer be deleted is back again to plug into the title.

[F8] Currency. By pressing this key in the fields of debt-currency accounts receivables can.

[F10] Length. Logging in the area of [F10] button can change the length of the field displayed.

Sign in charge plug

All kinds of business documents to ensure that the accounting is different from the offset plug, just to be safe to enter the interest of the two documents are different types of chips. These are the collections and the payment voucher.

Study plug directly Safe Account login (receivables) are used to process the recorded documents. Cash Account, cash receipts charged (or check) entry that describes the actions to be performed provides. Sales receipt or invoice, collect the chips collected in advance as you can use to process documents. Basic working principle is the same as a chip, these chips offset entered in the action directly processed Cash Account, so you save time, you are right.

When you select this option from the menu, the program first checks Cash Account. If that is not specified which of the account Cash Account or Cash Account is defined as the selected account, by showing an error message, you are prompted to select the Cash account. Screen at the bottom of the Cash Account: The question is out of Cash account, write the code for the [Enter] key press (which account Cash Account is the Parameters menu in the company Parameters can be set at the options you have chosen to be the definition of account or account in the Plan can make the menu.). Accounts choosing the [F1] key to call the Plan Account can do from the window.

After you identify the account to be used as Case (or have been previously identified) Entering the plug is reached. A Study of entering the previous section is described in plug plug Sign in with basically the same offset and will not be described here. More detailed information about the input plug if you want to see part mentioned. Below you can see the difference between these two.

* You can not skip to debt collection at the slip. Cash Account in this plug, as you enter the sum of receivables, will be charged automatically. Therefore, this kind of imbalance in the Var message, no dead-end chips in the chips.
* Sub-menu [F2] key by using a collection of plug opening or closing the plug can not mark it as. Only offset the chips will be marked.
* Sub-menu [F5] key you can change by using the Cash Account.

When you press this button just under the Cash Account of the menu: remove the question. Here you will use the account as Cash account, type the code and [Enter], press. Accounts choosing the [F1] key to call the window can also.

Sign the payment voucher

All kinds of business documents to ensure that the accounting is different from the offset plug, just to be safe to enter the interest of the two documents are different types of chips. These collection (a collection of chips is described in the previous section.) And the payment (the payment voucher payment voucher =) are the chips. The payment voucher, Cash Account directly output (debt) is used to process the recorded documents. Cash receipts from the payment account in cash (or check) to ensure that the process output is expressed. Receipts or cash payments of the payment voucher used to process documents such as invoices can use. Basic working principle is the same as a chip, these chips offset entered in the action directly processed Cash Account, so you save time, you are right.

When you select this option from the menu, the program first checks Cash Account. If that is not specified which of the account Cash Account or Cash Account is defined as the selected account, by showing an error message, you are prompted to select the Cash account. Screen at the bottom of the Cash Account: The question is out of Cash account, write the code for the [Enter] key press (which account Cash Account is the Parameters menu in the company Parameters can be set at the options you have chosen to be the definition of account or account in the Plan can make the menu.). Accounts choosing the [F1] key to call the Plan Account can do from the window.

After you identify the account to be used as Case (or have been previously identified) Entering the plug is reached. Entering a previous part of the payment voucher is mentioned in the Introduction with offset chips is basically the same and will not be described here. More detailed information about the input plug if you want to see part mentioned. Below you can see the difference between these two.

* You can not skip to the payment voucher in the receivables. Cash Account in this plug, as you enter the total of debts, receivables are automatically. Therefore, this kind of imbalance in the Var message, no dead-end chips in the chips.
* Sub-menu [F2] key by using a plug opening or closing the payment voucher can not be marked. Only offset the chips will be marked.
* Sub-menu [F5] key you can change by using the Cash Account.

When you press this button just under the Cash Account of the menu: remove the question. Here you will use the account as Cash account, type the code and [Enter], press. Accounts choosing the [F1] key to call the window can also.

Plug in accounting K.D.V. Calculations

* The accounts included KDV-ROM, the first entry (new line in the event to add or change account code) KDV [Enter] key, pressing the leaves.
* Amounts in the down-arrow or [Tab] key to be used with or without the KDV can be set by user.
* Accounting at the slip in the card plan account for automatic KDV accounts in the account, the account or type of inventory and accounting costs to enter, you have to specify the account.

[F3] K.D.V. key automatically add the amount of income KDV.

[F4] to add the current amount of current account is given the document code is processed.

Voucher List

Save the screen or the wage slip when you want to get the list from the printer can use this option. More printer dump option also provides an opportunity for collective chip dump.

Entering a list of filters

List Type
This question of the plug allows you to specify in what order listed. Here, two different choices you can:
Between No’lar. Chips are listed in numerical order. Immediately below you will enter the first and the last plug No plug No values, the number is between these values included in the list of plug provides.
Between the dates. Chips are listed in date order.

This is one of two options on it to select [Enter] key or press [N] or [T] key to one of the press.

First Voucher No, Son Plugs No
List Type question [N] with a reply to this area which number in the range of the chips you want to include in the list, enter that value. If you want to appear in the list of all the chips; First Voucher No. 1 in the field, Son Plugs No field, type the 99999th. [F1] key to choose invoked with the chips from the window as the selection first and last receipt numbers can determine.

First Date, Last Date
List Type question [T] with which you reply to this field the date range you want to be included in the list of voucher, enter that value. Dates day / month should be written in the form. If you want to appear in the list of all the chips, the first accounting period start date to the date field, the last date field, type the end date of the accounting period.

Voucher Type
This question of what type of plug (offset, collections and the payment.) Asks that you want to appear in the list. Here you can choose from four different:
[T] for all. Regardless of what type of inclusion provides a list of all the chips.
[M] offset. Chips are included in the list only offset.
[A] collection. Study are included in the list of chips only.
[E] the payment. Only are included in the list of the payment voucher.

Voucher Type
This question of what the plug type (None, Opening, Closing, Cost of goods sold, Inflation Adjustment) you want to appear in the list is asking. Drop-down options in the window, [/+/-] keys using a space to include in the casting can select the desired plug type. Sign at the beginning [-] which are not included in the list of plug types.

Branch Code Range
In this area you will enter two values, which belong to the branch for inclusion in the list determines the plug. If you want to be included in a list of all the chips both of the [Enter] key and go.

Department Code Range
In this area you will enter two values, which belong to the department determines to be included in the list of chips. If you want to be included in a list of all the chips both of the [Enter] key and go.

Custom Code Range
If you are using a special code to group the chips, which group is included in these areas should be included in the list of the chip set. Do not use custom code, both in space [Enter] key and go.

Reference Date Range
In this area you will enter two values, on which the reference list should be included in the range of chips sets. The reference date is the same as the plug on the plug. Vouchers operations, the sub-menu “. RefTarih” option can change. In this way, if you’re grouping, select the date range. Or both on the [Enter] key and go.

Screen or printer
Here, the list you want to see on the screen [E], you want to print from the printer [Y] and press.

Details or Summary
Printer you want to get cast in this question asked to do is determine the shape of the casting choices:
Details. The form of this list during the summer-chip input by the Save command is the same chip. All items in the form, the plug is poured from the printer.
Summary. Each line in a chip is made to receive a breakdown. For a voucher, recording date, item number, plug type, description and total amount written receipt.

When you want to receive an itemized bill dump these questions are asked:
Type Casting Plugs
In this area, according to the old chips select which format:
Accounting voucher. Standard accounting format plug can cast.
Accrual of warrant. Used in government offices and warrant Accrual Order Format Ver can cast.
Treasurer voucher transaction. Used in official circles Treasurer can molding process in a chip format.

Form No
In this area, located in the Parameters menu option using the accounting voucher Casting Description Enter the code you described. Selection [F1] key can also be called with the window.

Separate Pages
After writing a chip, the page you want to move to the new page will be removed at this question [Yes] Make a choice.

List of contents

Screen
Each entry in the list screen will appear as a plug is a dump. For a voucher, recording date, item number, plug type, plug description and total amount are shown.

Printers, Details
The form of this list during the summer-chip input by the Save command is the same chip. All items in the form, the plug is poured from the printer.

Printers, Summary
This list is issued to the screen with the list of the contents are the same.

Loss of the list

Screen
Screen or printer in question [screen], you do prefer a direct loss of the list will begin.

After completing a screen dump to the screen at the bottom to continue with the press a key message out. If you want to see the continuation of the list [Enter] key, return to the menu if you want to leave [Esc], press.

The list is finished, the menu at the bottom to remove a key message and press any key to return to the menu after you press.

Printers
Printer Ready (Y / N)? question [E] and the answer will begin after you lists and casting of the loss will continue until finished. If you want to stop casting [F1] key to display the press and cut yourself in half Casting (Y / N)? question [E] with the answer.

Voucher Order and Final Update

Mentioned above, it can be entered daily wage had dated mixed plugs. Although the program allows you to input in this way even though the tax laws of the records you want to be in date order. Therefore, your head into trouble with the law to prevent the program during the dates you enter into the chips gives the opportunity.

This option also records the use of a more definitive and official books (temporary employment, Kebir, safe, etc.) you must run this option before printing. Because the General Accounting information in an accurate picture of the company do not allow the book written. The purpose of this picture book will be written to ensure accuracy of records and a time to make changes to records in the book is written is to be mania.

Chips, this option allows you to make the sorting is only the final update. However, picture books before printing, with the final update in order to recommend. Thus, a possible confusion in front of you are history. Because you can write only once certified picture books, and write after you will not find a possibility to return error farketti?inizde.

Unix and Network Systems
During this process you are working on the company’s chips are organized information files again. So while a company is being daily wage slips, another from the terminal should not be working on the same company.

You do sort
To this question, if you want to put in order of date of receipt journal [E], just want to make certain records [H] enter. [E] When you enter directly to the sorting process will begin and sorting is done on final field update is coming. Below is described how to do the sort.

Voucher Order
Deducted, collected and sorted how to make the payment receipt is desired is specified.

Date of Last Vouchers
This field is only to provide information. The date you see here, you have entered is the history of the last chip. This date by looking at the bottom you can enter the final update date.

Exact Date of update
Here, which records the date as of that date if you want certain type integration. If you will not be made final on 00/00 Enter update.

You’ll enter the date of the final update journal history. Before this date have been entered and checked the plugs for a more definite changes not being updated (formalized) are accepted. Then, enter the new chips, the chips before the date you write the date here given a date, the program does not accept. Vouchers can not be modified final sub-accounts.

Starting Plugs No
Ordering process which will start at the number indicates the plug.

Voucher Order
Order to the above questions, do you [E] When you enter is passed directly to be the order of the journal voucher. Sorting of the chips are two different method:
Sorting
This method allows the plug inserted into the chronological order. Plugs to plug the first year, since the chips are numbered in order of the value given nosuna and call numbers are filled in the blank. In order to jump start the first voucher numbers if you have the first numbers will remain empty. Especially recommended to the accounting office is the sorting method.

Article
Some companies are entering the vouchers dated and entered a mixed the chips are simultaneously poured out of the printer. In cases of such a journal voucher preparation of the daily number of chips arzetmekte importance, ranked according to the date of receipt of the voucher number to change is inconvenient.

Article ranking question can be used to eliminate the drawbacks. Chips in this manner during the original number is not changed, in order of date, such as chip ID number is determined in a second article. Book temporary employment is then poured, program book and the original receipt number as well as any confusion in this article, write the number or location does not give legal issue.

This ranking methods which use the Parameters menu option located at the company Parameters given to the question of final update type is determined by the answers.

Ranking at the bottom of the screen during the plug and the plug of the old and new numbers are shown in the article numbers. Ordering is done in the final update date field.

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